Accounts Payable Clerk at Clean Energy Fuels Newport Beach, CA 92660
SummaryCompile and maintain accounts payable records, invoices, and payments for an entity with amultitude of operating companies, by performing the following duties:
Essential Duties and Responsibilities include the following.
Other duties may be assigned.
Process and enter approximately 750 - 1000 invoices, expense reports, 2 and 3 way matchPO's and other AP data monthly into accounting software, Microsoft Dynamics D365Process accounts payable checks (matching checks with invoices, obtaining appropriateapprovals before processing AP transactions, and prepare for mailing).
Respond to all vendor inquiries.
Perform monthly reconciliation between accounts payable and the general ledger.
Prepare journal entries for accruals required for month-end closing.
Print all accounts payable reports and maintain all accounts payable files.
Prepare analysis of accounts, as required.
Research and resolve vendor statements.
Provide administrative support duties for the department including:
Intercompany activities,establishing files, and other duties as assigned.
Assist internal and external parties with documentation requests Support the accounting team during internal/external audits Assist with special projects as needed.
Other duties as assigned.
Supervisory ResponsibilitiesThis position has no supervisory responsibilities.
QualificationsTo perform this job successfully, an individual must be able to perform each essential dutysatisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential functions.
Education and/or ExperienceHigh School Diploma or equivalent plus 0-2 years of related experience; or equivalentcombination of education and experience.
Language SkillsAbility to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical SkillsAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers,common fractions, and decimals.
Reasoning AbilityAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables instandardized situations.
Computer SkillsKnowledge of Microsoft applications.
Knowledge of AX software preferred.
Certificates, Licenses, RegistrationsNone required.
CompetenciesTo perform the job successfully, an individual should demonstrate the following behaviors:
Quality:
Consistently produces high quality work (accurate, neat, and thorough).
Strives toimprove productivity, processes and quality.
Demonstrates strong knowledge and skillsrelated to the job.
Presents a professional image with dress, demeanor, and manners.
Maintains clean work space, company equipment and company vehicles.
Safety is a highpriority; performs job safely.
Communication:
Communicates clearly, concisely, effectively, professionally and timely.
Exhibits good listening and comprehension skills.
Keeps others appropriately informed andshares ideas even when unpopular.
Listens to what others have to say.
Maintains openand active communication with colleagues.
Effectively uses knowledge and experience inasking, probing, and anticipating issues to ensure quality is provided.
Teamwork:
Fosters the spirit of working with each other.
Displays respect, courtesy,politeness, tact, and openness.
Handles conflict in an appropriate and professional manner.
Builds relationships, promotes cohesiveness, models collaboration with others.
Considersimpact and issues for our customer and other departments.
Engages other impacteddepartments early for solutions.
Persistence:
Develops workable alternatives and solutions.
Exhibits persistence infollowing assignments through to completion.
Promotes process improvements.
Reliable:
Responds in a timely manner.
Is honest, ethical, value-driven and trustworthy.
Keeps commitments made, completes assignments and meets deadlines.
Accountable--Takes responsibility for own actions and performance.
Meets attendance and punctualityguidelines.
Available and accessible.
Entrepreneurial:
Takes initiative and appropriate action.
Is engaged and committed toachieving the company's mission.
Pursues better ways to get things done and takesappropriate risks.
Keeps up to date with competitor information and market trends.
Controlscosts and thinks in terms of profit, loss and added value.
Is committed to the satisfaction ofcustomers.
Leadership:
Provides clear direction around a vision.
Creates actionable plans and isproactive & anticipatory.
Demonstrates innovative approaches and solutions.
Is anexample for employees and others.
Accepts responsibility for individual and teamperformance.
Makes appropriate and timely decisions and takes action on decisions.
Setsclear and reasonable performance expectations.
Motivates and empowers others.
Delegates tasks appropriately.
Recruits staff of a high caliber.
Provides feedback tosubordinates that is timely and direct.
Recognizes subordinates for their contributions andeffort.
Encourages continuous growth and learning in others.
Shows respect for others andtheir ideas.
Helps others manage through change.
Passion:
Is excited and creates enthusiasm about the company's future.
Promotes asense of company pride.
Displays sense of pride in the department and its contributions.
Displays passion for the job.
Physical DemandsThe physical demands described here are representative of those that must be met by anemployee to successfully perform the essential functions of this job.
Reasonableaccommodations may be made to enable individuals with disabilities to perform the essentialfunctions.
While performing the duties of this Job, the employee is regularly required to use hands tofinger, handle, or feel; reach with hands and arms and talk or hear.
The employee is frequently required to walk and sit.
The employee is occasionally required to stand.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Always practice good judgment and refer to the safety guidelines.
Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Always practice good judgment and refer to the safety guidelines.
The noise level in the work environment is usually moderate.
Email resume to:
rosemaria.
altieri@cleanenergyfuels.
com.
Estimated Salary: $20 to $28 per hour based on qualifications.
Essential Duties and Responsibilities include the following.
Other duties may be assigned.
Process and enter approximately 750 - 1000 invoices, expense reports, 2 and 3 way matchPO's and other AP data monthly into accounting software, Microsoft Dynamics D365Process accounts payable checks (matching checks with invoices, obtaining appropriateapprovals before processing AP transactions, and prepare for mailing).
Respond to all vendor inquiries.
Perform monthly reconciliation between accounts payable and the general ledger.
Prepare journal entries for accruals required for month-end closing.
Print all accounts payable reports and maintain all accounts payable files.
Prepare analysis of accounts, as required.
Research and resolve vendor statements.
Provide administrative support duties for the department including:
Intercompany activities,establishing files, and other duties as assigned.
Assist internal and external parties with documentation requests Support the accounting team during internal/external audits Assist with special projects as needed.
Other duties as assigned.
Supervisory ResponsibilitiesThis position has no supervisory responsibilities.
QualificationsTo perform this job successfully, an individual must be able to perform each essential dutysatisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential functions.
Education and/or ExperienceHigh School Diploma or equivalent plus 0-2 years of related experience; or equivalentcombination of education and experience.
Language SkillsAbility to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical SkillsAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers,common fractions, and decimals.
Reasoning AbilityAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables instandardized situations.
Computer SkillsKnowledge of Microsoft applications.
Knowledge of AX software preferred.
Certificates, Licenses, RegistrationsNone required.
CompetenciesTo perform the job successfully, an individual should demonstrate the following behaviors:
Quality:
Consistently produces high quality work (accurate, neat, and thorough).
Strives toimprove productivity, processes and quality.
Demonstrates strong knowledge and skillsrelated to the job.
Presents a professional image with dress, demeanor, and manners.
Maintains clean work space, company equipment and company vehicles.
Safety is a highpriority; performs job safely.
Communication:
Communicates clearly, concisely, effectively, professionally and timely.
Exhibits good listening and comprehension skills.
Keeps others appropriately informed andshares ideas even when unpopular.
Listens to what others have to say.
Maintains openand active communication with colleagues.
Effectively uses knowledge and experience inasking, probing, and anticipating issues to ensure quality is provided.
Teamwork:
Fosters the spirit of working with each other.
Displays respect, courtesy,politeness, tact, and openness.
Handles conflict in an appropriate and professional manner.
Builds relationships, promotes cohesiveness, models collaboration with others.
Considersimpact and issues for our customer and other departments.
Engages other impacteddepartments early for solutions.
Persistence:
Develops workable alternatives and solutions.
Exhibits persistence infollowing assignments through to completion.
Promotes process improvements.
Reliable:
Responds in a timely manner.
Is honest, ethical, value-driven and trustworthy.
Keeps commitments made, completes assignments and meets deadlines.
Accountable--Takes responsibility for own actions and performance.
Meets attendance and punctualityguidelines.
Available and accessible.
Entrepreneurial:
Takes initiative and appropriate action.
Is engaged and committed toachieving the company's mission.
Pursues better ways to get things done and takesappropriate risks.
Keeps up to date with competitor information and market trends.
Controlscosts and thinks in terms of profit, loss and added value.
Is committed to the satisfaction ofcustomers.
Leadership:
Provides clear direction around a vision.
Creates actionable plans and isproactive & anticipatory.
Demonstrates innovative approaches and solutions.
Is anexample for employees and others.
Accepts responsibility for individual and teamperformance.
Makes appropriate and timely decisions and takes action on decisions.
Setsclear and reasonable performance expectations.
Motivates and empowers others.
Delegates tasks appropriately.
Recruits staff of a high caliber.
Provides feedback tosubordinates that is timely and direct.
Recognizes subordinates for their contributions andeffort.
Encourages continuous growth and learning in others.
Shows respect for others andtheir ideas.
Helps others manage through change.
Passion:
Is excited and creates enthusiasm about the company's future.
Promotes asense of company pride.
Displays sense of pride in the department and its contributions.
Displays passion for the job.
Physical DemandsThe physical demands described here are representative of those that must be met by anemployee to successfully perform the essential functions of this job.
Reasonableaccommodations may be made to enable individuals with disabilities to perform the essentialfunctions.
While performing the duties of this Job, the employee is regularly required to use hands tofinger, handle, or feel; reach with hands and arms and talk or hear.
The employee is frequently required to walk and sit.
The employee is occasionally required to stand.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Always practice good judgment and refer to the safety guidelines.
Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Always practice good judgment and refer to the safety guidelines.
The noise level in the work environment is usually moderate.
Email resume to:
rosemaria.
altieri@cleanenergyfuels.
com.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
